Complete all Accounts Payable and Payroll functions to successfully issue payments to both vendors and employees.
KEY RESPONSIBILITIES (including, but not limited to)
- Verify that all Purchase Orders and Invoices are approved by the proper person that has the approval limit and proper documentation is provided.
- Code all invoices to the proper general ledger account.
- Scan any Accounts Payable documents that have either been requested or require additional approval.
- Assure that payments are made on time to vendors and maintaining the internal cash disbursement deadlines.
- Void checks and invoices as needed.
- Verify no sales tax is being charged on invoices and provide tax exempt information to vendors as needed.
- Reconcile vendor statements and make requests or resolve any issues as needed.
- Responsible for all tasks of receiving, opening and entering all invoices and payroll documents.
- Check emails and voice mail on a daily basis and respond within 24 hours.
- Maintain payroll information by collecting, calculating, and entering data.
- Update payroll records by entering direct deposit changes, tax changes, time keeping system access, department access, supervisor access, wage executions and child support orders.
Associates Degree or High School/GED with equivalent experience
- For attained Associates Degree 1 year experience required; for High School/equivalent, at least 2 years of experience required.
- Proficient knowledge of payroll and purchasing policies, procedures and practices; knowledge of accounting principles, accounts payable and maintaining general ledgers.
- Demonstrated experience in maintaining a high level of accuracy in preparing and entering financial and/or payroll information. Capable of identifying errors and taking corrective action.
- Experience with confidentiality concerning financial and/or employee files.
- Proficient with various computer software operations including Microsoft Office (including Excel).
- Experience with processing a large volume of accounts payable/payroll rapidly and accurately.
- Ability to understand and follow complex, oral and written instructions.
- Ability to prepare and maintain vendor and/or payroll files.
- Experience with maintaining vendor relationships.
About The Village
The Village was one of the first agencies in the country to provide homes for neglected children. Today, we continue to achieve our mission "to build a community of strong, healthy families who protect and nurture children" by providing a full range of behavioral health, early childhood and youth development, substance abuse treatment, and support services for children, families and adults in the Greater Hartford region.Our staff are energetic, enthusiastic, mission-driven and open to learning. If you’d like to grow your career in a diverse and supportive environment rich with learning opportunities, join us!
The Village offers a comprehensive flexible benefits package designed to aid in the health and well-being of our employees and their dependents, including:
- Medical and Prescription Coverage
- Health Savings Account (HSA), with employer contribution of up to $1,000 per year
- Dental and Vision Insurance
- Flexible Spending Account (FSA)
- Annual on-site flu clinics
- Employer paid Life and AD&D Insurance
- Employer paid Dependent Life Insurance
- Employer paid Long-Term Disability Insurance
- Employer Paid Business Travel Insurance
- 403(b) Plan with Employer Contribution and Match
Advancement in your Career
- Annual Professional License Reimbursement
- Clinical Supervision toward Licensure
- Continuing Education Units (CEU’s)
- Student Loan Forgiveness Program – National Health Service Corp (NHSC)
- Tuition Reimbursement
- Employee Assistance Program (EAP) Employer paid and confidential counseling services
- Paid Holidays
- Paid time off; including 15 days of vacation, 12 days of sick and bereavement leave